Help Administration

Installation, Usernames, Passwords, and Databases

RoboTutor Course Registration should only take about 10 minutes to install and requires no special skills. The program must be installed on a WEB SERVER with WINDOWS 2000, WINDOWS XP, or NT as operating systems. It will work on servers with other operating systems that support ASP code. But the automated email features will NOT work.

Notice: The software on this CD is copyrighted 2005 by RoboTutor Software. All rights reserved. You are authorized to install it on only 1 computer, whether that be a regular PC or a server. For additional installation rights or help, email: Debenham@RoboTutor.com.

Installing the Database:
- Use Windows Explorer to find the INETPUB folder. It is probably located at C:\INETPUB.
- If you DON'T have INETPUB on your computer:
  - Locate your Windows 2000 or XP installation Disk
  - Insert it in your CD drive and bring up the Home
  - Click the "Install Add-On Components"
  - The Windows Components screen will appear.
  - See if the Internet Information Services (IIS) box is checked.
  - If not, check it. Notice it says "ASPs" in the Description below.
  - That is what you need to have installed.
  - If it is checked, then highlight it and click the Details button on the lower right side.
  - Check every subcomponent and install them.
- Create a folder called rtdb9 under wwwroot on your server. If wwwroot is on your C drive, the path to it then should look like this: c:\inetpub\wwwroot\rtdb9. Put CourseRegistration6.mdb and CourseRegistration6_template.mdb in the rtdb9 folder.
  - The databases were designed using Microsoft Access 2000. You will need Access on your server or another PC to open the databases and make changes to the pass codes.
  - CourseRegistration6.mdb contains sample courses and students. It is useful for training yourself and your staff how to use the program.
    - For a clean copy with nothing in it, create a subfolder and call it templates.
    - Copy both programs into templates.
    - Then delete from CourseRegistration6.mdb from rtdb9
    - Rename CourseRegistration6_templates.mdb to CourseRegistration6.mdb.
  - Note, the location of the database is set in the file database_location.asp. If you wish to locate it somewhere other than rtdb9, open it using Notepad or Wordpad. Change the path to where you want to put the database.

Installing the Main Program
- If you DO NOT have FrontPage on your server:
  - Create a folder called CourseRegistration6 anywhere under wwwroot.

Setting Permissions for the database

Setting Attributes for the Database
- It is critical you change the attributes of the databases if you copy the program from a CD. When they are put on a CD, they are automatically set as "Read Only." Unless this is changed, they will not work in the program.
- Follow the same instructions above to locate your databases in Windows Explorer.
- Right click on each database and select the General tab.
- At the bottom you will see "Attributes".
- Make sure the "Read-only" tab is UNCHECKED.
- Do this for EACH database in the rtdb9 and templates folders.

Setting Passwords for access to Course Administration
- The default password for access to the Course Administration section is:
  - Username: Administrator, Password, Training
- To make changes to the Username and Password when entering the Administration part of the program, open CourseRegistration6.mdb (located in the rtdb9 folder) in Microsoft Access.
  - Open the "System" table and enter or modify as many Usernames and Passwords as needed.
- UserName Lookup: There is a special screen where Staff can access the records and see what UserName and Password anyone in the database is using. This page does not let the Staff access the Administration areas.
  - To lookup a Username and Password, click Administration.
  - Enter the Administration Username as described above:
    - Username: Administrator and Password: Staff.
    - The Password to this page is set in the the file Access.asp, not in the database. To change it, open Access.asp in Notepad and on the 6th line down you can modify the password.

Using Optional Custom Hyperlinks to Course Registration:

A link to Course Registration (default. asp) displays by default all future courses in the database.
To display only future courses designated in drop-down List 1 such as sites, schools, or levels, enter the hyperlink as follows:

http://{Your URL}/CourseRegistration6/default.asp?site=Advanced
The section in red is the path to where the Course Registration home page, default.asp, is located on your server. The section in green is optional. If you add it to the path command as shown, use one of the names in the drop down menu on the home page. Then only courses for that selection will appear when the page comes up.

Setting Optional Log-In Defaults to Administration
Setting Optional Display Names and Required Fields in Menus
- Defaults for the following names are set in the file: default_settings.asp:
  - 'Client: Student, Patron, Employee, etc.
    dClient="Student"
  - 'Identification Number: ID, Payroll, Social Security, etc.
    dIDNumber="ID Number"
  - 'Is Identification a required field? If not, set it at "N"
    rIDNumber="N"
  - 'Billing: Cost Center, Expense Element, etc.
    dBilling="Cost Center"
  - 'Is Billing a required field? If not, set it at "N"
    rBilling="N"
  - 'Director: Supervisor, Instructor, Teacher, Principal, etc.
    dDirector="Instructor"
  - 'Is Directors name a required field? If not, set it at "N"
    rDirector="N"
  - 'Directors Phone: Supervisor, Instructor, Teacher, Principal, etc.
    dDirectorPhone="Instructor's Phone"
  - 'Is Directors phone a required field? If not, set it at "N"
    rDirectorPhone="N"
  - 'Is Email a required field? If not, set it at "N"
    rEmail="Y"
  - 'Is Home Phone a required field?
    rHomePhone="N"
  - 'Is Work Phone a required field?
    rWorkPhone="N"
  - 'Is Drop Down List1 a required field?
    rList1="N"
  - 'Is Drop Down List2 a required field?
    rList2="N"
- You can change these defaults by opening default_settings.asp in Notepad or WordPad.
  - To change the word Student to Employee, change "Student" (shown in blue) to "Employee"
  - To make it a requirement that users enter these fields, change "N" to "Y"
  - Do not change anything else or the program way not work properly or at all.
Testing the Program to see if it is working properly
- Open Internet Explorer. You do not need to be connected to the Internet.
  - Note, RoboTutor Course Registration works well in Netscape 6.2+ and Internet Explorer (6.0+). Mozilla works relatively well, but it does require two clicks on the Submit button in some menus to make it proceed.
  - It may not display properly or even run at all in earlier versions of these browsers.
- While working directly on the server, type in this address: http://localhost/CourseRegistration6/default.asp.
  - If it does not open, then either your web server is not installed or setup properly, or you have not installed the program in the folder CourseRegistration6 directly off the folder wwwroot.
- Try out various features. If you get white pages with error message, you have not installed it correctly.

Getting Help with the Installation
- If you cannot resolve problems with the installation or use of Course Registration, you can email us at any time using this address: Support@RoboTutor.com. Please do not call us on the telephone for support of this product.
  - Be sure and give your name and phone number. Include the address of the page as given on the Address Bar of your browser.
  - Explain what steps were taken to produce the error. If you got an error message, be sure and include it.

Custom Modifications

If you would like to have the program custom modified for your organization, we would be happy to make a bid on the changes you need. Generally, most modifications are inexpensive to make and can be done in a day or two. Call us at 801-750-2722.

Purchase Additional Copies

If you would like to purchase a copy of RoboTutor Course Registration, the price is $35.00. Email us at Support@RoboTutor.com. Or call us at 801-750-2722.