Introduction to RoboTutor


RoboTutor requires no special skills to create tests, quizzes, and tutorials for use on a local intranet or the world wide web. It keeps detailed student records and produces numerous reports. This manual will teach you how to use it.

Five Steps to Creating a New Test

From the Main Menu, select Test Administration:

  1.  Click the Create a New Test button and follow the Help button instructions.

    1. Enter a Title and Test ID. Everything else you can skip at this time. Click the Advanced button.

    2. Scroll down the page to Background Options and click the "B" button. A screen with backgrounds will appear. Click on one of the links such as ABCs.

    3. Scroll down to Header Options and click the "C" button. A screen will appear with headers. Click the Flash Quiz link.

    4. Scroll down to Test Results Pages and click the Setup button. Click the "A" button and select an animation you like when students pass the test. Then click the "C" button and select an animation you like when students do not pass the test. Click Save to finalize setup of your new test.

    5. You probably noticed there are many options in setting up a new test that we skipped. You can try them later when you create your second test or when you return to edit this test.

  2. You should now be on the Question List page.  To add a test question, first select a Question Type by clicking the down arrow on the right. Then while holding down the browser button, move the cursor to the question type desired, and then let it up to select that option.

    1. After selecting the question type, then click on it.  A page appears where you can enter the question. Do this for each question in the test.

    2. Once you have created several questions, you will notice that you can edit the Category name and Weight you assigned each question from the Question List page. If you make any changes here, click the Save Changes button. If want to delete any questions, check the box to the left and click the Delete Questions button.

    3. To edit the way you setup the test, select Edit Test Setup from the drop-down menu on the top right of the Question List page and click on it.

    4. To create a new test using the same setup as this test, select the Create Test from Template option from the drop-down menu and click on it.

  3. To take the test after entering all your questions, scroll down to the bottom of the Question List page and you will see the following:

    1. Click Take Test. A Log-In page will appear that asks for a password. Any unique number, word, or combination of both will work. If the program cannot find this password in the RoboTutor database, it will next ask for your name. Be sure and click the box below that says: Check here to enter a NEW NAME. Next you will be asked to confirm your password. Then the test will begin.

    2. If you click Tryout Test you can avoid the hassle of entering a name and password. And if you use this option, no records are kept. It is simply for trying the test.

    3. If you click Test Menu you will get a menu of all the tests in this Test Area. Click on one of them, log-in, and take the test.

    4. You can save the URL from your browser address bar and use it in other web pages for your students to link to the test.

  4. Your test will appear in a new window. Take the test and view your score at the end. Close the window and you will be back at the Question List page.

    1. To make changes to any of the questions, click on the question number.

    2. To edit the test setup, select Edit Test Setup from the drop-down menu on the top right of the Question List page and click on it.

    3. To check your personal record, click the Take Test link again, log-in using the same password as last time, and then click the View My Records button.

  5. To make a link so your students can use RoboTutor, return to Step III and click the Custom Links Wizard button on the bottom. This feature will help you create the specific hyperlink you need.

    1. When the Custom Links Wizard opens, go with the defaults and click Submit at the bottom. This will create a link directly to a test log-in page.
    2. The next screen provides you with three ways of linking to a test.
      1. Copy Take Quiz and paste it into any Word, PowerPoint, or webpage document.
      2. Copy the URL (both lines) and create a link on another website or your personal computer.
      3. Click the Add to Custom Training Menu button. When you return to the Question List page, click the Training Menu link at the bottom. Then click the Tests menu option to open the test. Now your students can go to the RoboTutor site to take their tests. You don't need to create links from other sites.
    3. To edit the Custom Training Menu, return to the Question List page and click the Edit Training Menu button at the bottom. Here you can edit, add or delete new options. Click Help for details how to do it.
    4. To create a special log-in for your students to take tests, go to System Administration, click Edit/Delete User Access.
      • See what word has been entered in the Student Password field.
      • Have your students use YOUR Log-In User Name and the Student Password. This will give them restricted access to only the Training Menu.

Five Steps to using Student Administration

From the Main Menu, select Student Administration:

  1. From the Student Administration Menu, click the Add New Record button and follow the Help instructions. If you setup your tests in a Certification Program, you will see the program listed at the bottom of this page.  To add the student to the Certification program, check the box on the left of the program name. When the student views his personal record, he will be able to see how he is doing in meeting the objectives of the program.  After setting up your new student, click Create at the bottom of the page. If you want to setup multiple students, click the Cyclical Create button. Notice you can deny students the right to look at their own personal records by un-clicking the box below the password.

  2. Return to the Student Administration Menu, click Courses & Certification.  Here tests can be OPTIONALLY organized into courses. RoboTutor generally refers to courses as Certification Programs. Click Create New Program button. Use the Help instructions and setup a new program. Note, the tests can be both online RoboTutor tests or offline pen and pencil tests given in the classroom.

  3. Return to the Student Administration Menu, click the Display / Delete Test Records button and follow the Help instructions. The Select Students page will appear. Here you can type the first letter of the last name before the % sign and get a list of all students whose last names begin with that letter. Or you can simply click Submit and get a list of all students. Select the student and click Submit. It is assumed the student you select has taken at least 1 or more tests. The Display / Delete Test Records page appears. Use the Help instructions to select the options you want. Click Submit to get a list of the test records requested to print or delete.

  4. Return to the Student Administration Menu, click the Certificates & Awards button. Select All Tests and click Submit. On the Select Students page, click Submit to get a list of all students. Select a student on the Student List page, select a student who has PASSED at least 1 or more tests. The Student Certificate page appears. Unless you want to change the look of the certificate, simply click View at the bottom to display the certificate. To print it, click the Print button instead.


  6. Return to the Student Administration Menu, click the Group Profile Analysis button and follow the Help instructions. To see how it works, simply click the Submit button.  The Group Profile Analysis report will display with detailed information on how many students have taken every tests and includes the high score, low score, mean scores, and Standard Deviation for the group.

Five Steps to using System Administration

Access to this area requires that System Administration rights have been given to you by the administrator who setup your name.  From the Main Menu, select System Administration:

  1. From the Main Menu, select System Administration. Notice your User Log-In and path are shown in light blue below Edit User Access. You cannot edit your own User Log-In or change your own Access Rights to RoboTutor. The administrator who setup your name must do that.

  2. From the System Administration menu, click the >> button to the right of Edit User Access to see who is below you. Click the Submit button to edit their User Log-Ins and/or change their access rights.

  3. From the Edit User Access menu, you have the option to edit the name and password as well as check the rights you want to grant this person. You can also add Associate Users, who are persons on your same level with the same or fewer rights. It is assumed they work for you and function in your behalf. They cannot be given System Administration rights, so they cannot add New Users or edit User Log-Ins.

  4. Return to the System Administration menu.  Click the Add New User button and type a new User Log-In in the first field and a Password for this user in the second field. Then click Submit. A new User will be added BELOW you.

  5. Return to the System Administration menu and use the >> button to find users below yourself. Click Submit to edit them. Use the << button to move back up the hierarchy and edit other users.

Five Steps to using Records & Reports

From the Main Menu, select Records & Reports:

  1. Group Tracking Records: This report makes it possible to compare groups of students on any or all tests. It produces a summary of student tests based on Sorting Codes identifying gender, races, age, or any other defined variables.

    • Group Profile Analysis: Produces a summary report of how selective groups of students performed on tests in comparison to each other.

  2. Individual Tracking Records: This report provides detailed information about tests a specific student has taken in this Test Area.

  3. Question Analysis Report: This report lets you analyze how students responded to the questions in any specific test.

  4. Test Analysis Report: This report gives the class mean, median, mode, and standard deviation for specific combinations of tests and selected students.

    • Survey Analysis Report: This variation lists the test questions and how many students answered each option along with complete student responses to essay and fill-in-the-blank questions.

  5. Other Features:

    • Student Comments: List all comments entered by students when taking selected tests.

    • Print Tests and Answers: Create randomly generated tests that can be printed with answer sheets and headings so students can take them in the classroom.

    • Display Test Setup: Display how a test is setup with a list of all questions and answers.

Training Menu

Students can Log-In and take tests, view training materials, play games, and respond to surveys through the Training Menu. One or more of the following menus may be available:

  1. Test Area Menu: This option displays ALL the tests in a menu. After selecting one, you then Log-In to take the test.

  3. Academic Olympic Games: This option turns each of the tests available into games which 1 to 8 students can play on a single computer terminal.

Custom Teacher Menus: Teachers may create custom Training Menus with links to tests, course materials, and games where students access them from RoboTutor with their own special log-in. See Five Steps to Creating a New Test for more information.